1. Background
The Global Alliance for Trade Facilitation (the Alliance) is a public-private partnership for trade led growth jointly hosted by the World Economic Forum, the International Chamber of Commerce and the Center for International Private Enterprise in cooperation with Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ).
The Alliance’s work is designed to help governments in developing and least developed countries implement the World Trade Organization’s Trade Facilitation Agreement (TFA). It brings together governments and businesses as equal partners to identify trade facilitation issues such as customs delays and unnecessary red tape at borders, and design and implement targeted reforms that deliver commercially quantifiable results.
The Alliance is supported by the governments of Canada, the European Union, Germany, and Sweden and works with private sector partners from small and medium-sized enterprises (SMEs) to the world’s largest multinationals.
The Alliance is supporting the government of Sierra Leone in adopting the International Plant Protection Convention (IPPC) ePhyto Solution, enabling the exchange of electronic phytosanitary certificates (ePhytos) with trading partners through a central hub, quickly, accurately and at low cost.
As part of this project, the Alliance is procuring IT equipment that will be used to support the Crop Protection Unit (CPU) of the Ministry of Agriculture and Food Security in transitioning to electronic exchange. The selected supplier will deliver the required equipment to CPU office in Freetown.
2. Supply of Equipment
2.1 Bidder Eligibility
The Bidder eligibility requirements are defined below.
| No | Requirement | Evidence |
| 1 | Be a registered business operating in Sierra Leone for a minimum of 3 years | Copy of Bidder’s official registration document. |
| 2 | Possess a Tax Identification Number (TIN) | Copy of Bidder’s TIN certificate |
| 3 | Have a track record of supplying and installing computer equipment to organisations within Sierra Leone | Schedule of similar contracts completed |
| 4 | Be able to supply required equipment within 30 working days to CPU office | Written undertaking signed by senior manager / business owner |
| 5 | Guarantee all equipment provided for a minimum period of 1 year | Guarantee document |
| 6 | Possess a bank account in Sierra Leone capable of receiving international payments denominated in United States Dollars | Bank account details |
2.2 Description of Equipment
| No | Item | Specifications | Quantity |
| 1 | Laptop | Intel Core Ultra 5 (or equivalent) | 21 |
| 14” (min) | |||
| Windows 11 Operating System (min) | |||
| 16GB RAM (min) | |||
| 512 GB NVMe SSD (min) | |||
| 1 Year Warranty (min) | |||
| Laptop bag | |||
| 2 | Tablet | 10-11” Tablet | 26 |
| Android OS | |||
| 6 GB RAM (min) | |||
| Storage 128 GB (min) | |||
| 1 Year Warranty (min) | |||
| 3 | Ruggedised case | Shockproof Defender Case for 10–11” tablet (compatible with proposed tablet model and providing shock protection suitable for field use). | 26 |
| 4 | Portable 4G/5G hotspot/Router | 1 Year data subscription 50GB/month | 6 |
3. Form of Proposal
The proposal must include sections:
- Establishing the bidder’s eligibility (see section 2.1 above)
- Detailing the compliance of the proposed equipment with the required technical specifications (see section 2.2 above)
- Indicating the cost of the equipment in United States Dollars and clearly identifying the tax component and all other costs payable as part of the final price.
- Committing to the defined delivery schedule
4. Payment Terms
Payment will be made within 30 days of delivery of all the equipment listed in section 2.2 above, upon presentation of an authorised Invoice denominated in United States Dollars. The invoice should clearly identify the value of the tax component, include the supplier’s Tax Identification Number, bank account details of the bank account in Sierra Leone to be used for payment and SWIFT/BIC code for international payment. Payment will be made in United States Dollars.
5. Submission of Proposal
Please submit proposals in PDF format to: Laura Garrone (laura.garrone@iccwbo.org) with the subject line: “ePhyto Sierra Leone Equipment [YOURNAME]” by 11:59pm on October 30th, 2026. Please note that submission of a proposal in the manner described above will deem all terms and conditions of this Request for Proposals (“RFP”) to have been accepted by the Bidder and incorporated into its proposal unless specifically notified otherwise.
6. No Obligation to Award
The issuance of this Request for Proposals (RFP) does not constitute a commitment by the Alliance to award a contract to any respondent. The Alliance reserves the right, at its sole discretion, to reject any or all proposals, to cancel the RFP process at any time, and to take no action based on the proposals received.
