Terms of Reference – Program and Administrative Associate

We are looking for talented individuals to provide program, administrative, and research support to the CIPE trade team.

Terms of Reference – Program and Administrative Associate

Global Alliance for Trade Facilitation/ Center for International Private Enterprise


1.  Background

The Global Alliance for Trade Facilitation (the Alliance) is a public-private partnership for trade-led growth, supporting governments in developing and least-developed countries in implementing the World Trade Organization’s Trade Facilitation Agreement. Alliance projects cut through red tape and end costly delays at borders by bringing together governments and businesses of all sizes as equal partners to deliver targeted trade reforms.

The Alliance is led by the Center for International Private Enterprise (CIPE), the International Chamber of Commerce, and the World Economic Forum, in cooperation with Gesellschaft für Internationale Zusammenarbeit (GIZ). It is funded by the governments of the United States, Canada, Germany, and Denmark.

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.


2. Scope

CIPE is seeking a full-time, non-exempt, Washington, D.C. based Program and Administrative Associate for the Global Alliance for Trade Facilitation. This role provides program, administrative, and research support to CIPE’s trade team and portfolio of projects, working closely with the Senior Program Officer for Operations, Deputy Director, Senior Program Officer (programs), and CIPE’s Legal Advisor for the Alliance in Washington, D.C. The position offers an excellent opportunity for interested candidates to gain exposure to international trade and development from both a programmatic and a team operations perspective. The division of responsibilities will vary but is generally expected to be split roughly 50/50 between programmatic and administrative support.


3. Responsibilities

Programmatic (50%)

  • Coordinate international travel arrangements with CIPE staff and partners, including travel authorizations, bookings, expense reports, and payments
  • Monitor project progress, maintain team files, and coordinate financial and narrative reporting to CIPE and Alliance stakeholders on a regular basis
  • Support the team’s procurement and contracting processes, including development and publication of terms of reference, coordination of proposal evaluation processes, and contract development and modification
  • Conduct country and region-specific research and report on events related to the Alliance portfolio

Administrative/Operational (50%)

  • Work with the Senior Program Officer for Operations and the Legal Advisor to support the development and implementation of team procedures, trainings, and compliance processes
  • Provide administrative support to the Deputy Director and Senior Program Officer for Operations, including preparation of expense reports and documents for signature, and special projects as assigned
  • Coordinate logistical arrangements for team meetings and events
  • Support the development and implementation of the team’s communications strategy with CIPE and Alliance stakeholders, including website content, blogs, newsletter contributions, podcasts, and social media
  • Contribute to team brainstorming on new projects and initiatives, and on creative approaches to team and project management


4. Qualifications

  • ​​​​Bachelor’s degree or equivalent in international relations, trade, economics, business administration, public policy, or related field preferred
  • Minimum of one year of administrative office experience required. Experience supporting international development or public policy programs preferred
  • Interest in international business and trade, and the private sector’s role in democratic governance and economic development
  • Excellent organizational skills and attention to detail
  • Proactive problem solver and critical thinker
  • Ability to prioritize competing tasks in a fast-paced environment with limited supervision
  • Excellent English written and verbal communication skills. Working proficiency in Spanish (speaking, reading, and writing) is highly desired, but not required
  • Strong interpersonal skills and the ability to work as part of a diverse team, including with colleagues, partners, and external stakeholders across multiple time zones
  • Financial acumen with the ability to develop, manage, and monitor budgets and complete financial reporting tasks
  • Strong computer skills, specifically experience working with MS Word, Excel, PowerPoint, Outlook, and Adobe


6. Benefits and Perks

Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party, and lots of fun in between!

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.

Applications will be accepted and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls or emails, please.

CIPE is an Equal Opportunity Employer.