Terms of reference – Indonesia – Assistant Project Officer

Terms of reference – Consultant – Assistant Project Officer

Global Alliance for Trade Facilitation/ TFO Canada

1. Background

The Global Alliance for Trade Facilitation (the Alliance) is a public-private partnership for trade-led growth, supporting governments in developing and least-developed countries in implementing the World Trade Organization’s Trade Facilitation Agreement. Our projects cut through red tape and end costly delays at borders by bringing together governments and businesses of all sizes as equal partners to deliver targeted trade reforms.

We are led by the International Chamber of Commerce, the World Economic Forum and the Center for International Private Enterprise, in cooperation with Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ). We are funded by the governments of the United States, Canada, Germany and Denmark.

TFO Canada (Trade Facilitation Office Canada), a Canadian not-for-profit organization whose mission is to improve lives by creating sustainable trade partnerships for exporters from developing countries with Canadian and foreign buyers. TFO Canada assists Small and Medium sized enterprises (SMEs) and Trade Support Institutions (TSIs) from developing countries to access international markets through information, advice and contact services.

TFO Canada seeks an individual to serve as an ASSISTANT PROJECT OFFICER on a trade facilitation project in Indonesia that TFO Canada is implementing on behalf of the Alliance. A detailed description for this project is in the enclosed Annex 1. The objective of the trade facilitation project is improving risk management in the import control and inspection system for fish and fishery products by the Fish Quarantine and Inspection Agency (FQIA) of the Ministry of Marine Affairs and Fisheries (MMAF) of Indonesia. It is expected that the proposed project will reduce time and costs of importing fish products because of improved risk management of control systems and import inspections. It is also expected the project will improve effectiveness of control systems and import inspections by incorporating appropriate Food Safety & Quality (FSQ) and Bio Security/Fish Disease (BS/FD) measures.

Reporting to the Coordinator/Project Officer (based in Jakarta, Indonesia), the ASSISTANT PROJECT OFFICER will be responsible for supporting the Associate/Project Manager, the Coordinator/Project Officer (both based in Indonesia) and the Canada based project management team in facilitating the project activities in Indonesia which includes, but are not limited to, the following activities:

• Providing logistics, procurement and event arrangement and management for the project activities (technical assessment, Monitoring & Evaluation and gender assessment activities in Indonesia, training and awareness raising events, study visits, audit visits etc.)
• Preparing travel advance requests and settlements, take quotations, and finalize service agreements as required.
• Ensuring proper paper and electronic recording and filling of program related documents and information.
• Helping with the compilation of project reports including data collection and preliminary analysis.
• Helping record and synthetize results and lessons learned

2. Essential qualifications

• Minimum 05 years of relevant work experience in trade facilitation, trade promotion or related trade and development projects in Indonesia
• Excellent communication (reading, writing, speaking) skills in English and Bahasa
• Excellent understanding of Indonesian work culture
• Good computer applications skills (MS Word, Excel, PowerPoint) and digital communication skills (Zoom, MS Teams, Google classroom, WhatsApp, Google drive etc.)
• Strong willingness and ability of working across several time zones (Indonesia, Canada, Europe, etc.)
• Excellent problem solving and people management skills
• Ability to work well in a team in-person and remotely

3. Level of effort

TFO Canada’s compensation for the ASSISTANT PROJECT OFFICER will be based on 08 hours per day with a maximum of 256 days as shown in the table below:

Component	Level of Effort (LoE)
Component 1 (March- September 2022)	72 days
Component 2 (October 2022 – May 2023)	128 days
Component 3 (June – July 2023)	132 days
Component 4 (August – September 2023)	24 days

TFO Canada is inviting interested and qualified individuals to submit a cover letter and CV. Cover letter should include up to 03 specific examples of experience with programs/projects relevant to this position. 

Deadline: Applications with the subject line “GATF Indonesia: Assistant Project Officer” should be submitted to tfocrc@tfocanada.ca no later than 21 April 2022.

Any questions/clarifications required in order to complete the application can be sent via e-mail before the deadline to fatima.zahra.idrissi@tfocanada.ca

 

 

ANNEX 1

 

PROJECT DESCRIPTION

The trade facilitation project “Improving risk management of import control and inspection system of Fish Quarantine and Inspection Agency (FQIA) in Indonesia,” addresses the current lack of appropriate risk management in Indonesia’s import control and inspection system that does not fully consider appropriate FSQ and BS/FD measures and does not consider pre-border risk management (based on country risk and exporter performance).

The main stakeholders of the proposed project are FQIA, fish business associations (Indonesian Canned Fish Entrepreneurs Association-APIKI, AP5I- Indonesian Fishery Producers Processing and Marketing Association), Nestle Indonesia and Indonesian importers of mackerel, sardine and tuna. APIKI and AP5I are the private sector champions.

PROJECT PLAN

The project has four components, which are described below:

1. Assessment of Current Status and Issuance of Revised Guidelines (April – September 2022)

Planned activities include:

• Establish baseline of key indicators
• Conduct field visits to market, labs, business operators, Technical Implementation Units (TIUs) and Border Inspection Posts (BIPs)
• Review existing legislation, guidelines and Standard Operational procedures (SOPs)
• Review and assess existing risk management and inspection provisions/components pre-border, at border and post-border/market
• Review gender situation in fish and fishery sector
• Develop detailed risk management guidelines and monitoring systems for pre-border, at-border and post-border/market
• Provide technical assistance (technical workshops and meetings) to seek feedback and consent from FQIA regarding proposed revised risk management system

The main outputs are:

• Project initiation report
• Assessment report of existing monitoring and control system covering FSQ and BS/FD
• Assessment report of existing gender situation in fish and fishery sector
• Revised guidelines and SOPs for risk management covering Food Safety & Quality (FSQ) and Biosecurity/Fish Disease (BS/FD) risks

2. Capacity Building and Awareness Raising (October 2022 – May 2023)

Planned activities include:

• Develop training plan and manuals for improved monitoring system covering both food safety and quality, biosecurity, Risk Management/HACCP
• Develop guidance manual on Sanitary and Phyto-Sanitary measures (SPS)
• Provide training courses covering BSQ, BS and HACCP to FQIA staff and relevant private sector representatives
• Conduct study visits to countries with best practices in monitoring and control system

The main outputs are:

• Procedure manual and training material on FSQ, BS/FD, risk management/HACCP
• Guidance document on SPS measures
• Training, awareness raising and study visit activity reports

3. Validation of Control System in 02 Major Exporting Countries (June – July 2023)

Planned activities include:

• Provide technical assistance to FQIA in preparation for audit visits
• Conduct audit visit to Country 1 on its fishery products export risk monitoring/control system
• Conduct audit visit to Country 2 on its fishery products export risk monitoring/control system
• Establish risk profiling of import products from the audited 2 major exporting countries

The main outputs are:

• Audit visit reports

4. Monitoring, Evaluation, and Feedback (August – September 2023)

Planned activities include:

• Assess implementation status of revised risk management system by monitoring and evaluating FQIA work processes and interviewing fish importers and fish business operators and compare with baseline established in Component 1
• Provide recommendations for more efficient and sustainable operationalization of the revised risk management system

The main outputs are:

• Assessment report of FQIA’s implementation status of revised risk management system with recommendations for any changes needed to improve its operationalization.