Terms of reference – Consultant – Indonesia Project Manager

The Alliance is looking for a consultant to serve as a Associate/Project Manager on a trade facilitation project in Indonesia that TFO Canada is implementing on behalf of the Alliance.

Terms of reference – Consultant – Indonesia Project Manager

Global Alliance for Trade Facilitation/ Trade Facilitation Office Canada


1.  Background

The Global Alliance for Trade Facilitation (the Alliance) is a public-private partnership for trade-led growth, supporting governments in developing and least-developed countries in implementing the World Trade Organization’s Trade Facilitation Agreement. Alliance projects cut through red tape and end costly delays at borders by bringing together governments and businesses of all sizes as equal partners to deliver targeted trade reforms.

By emphasizing digitisation and delivering other best practices, Alliance projects enable businesses to trade more easily thanks to streamlined and more predictable processes. Governments save time and resources by modernising trade procedures while still safeguarding their borders. Ultimately, Alliance projects boost trade competitiveness and business conditions, which are key drivers of inclusive economic growth and poverty reduction.

The Alliance is led by the Center for International Private Enterprise, the International Chamber of Commerce, and the World Economic Forum, in cooperation with Gesellschaft für Internationale Zusammenarbeit (GIZ). It is funded by the governments of the United States, Canada, Germany, and Denmark.

Trade Facilitation Office Canada (TFO Canada) is a Canadian not-for-profit organization whose mission is to improve lives by creating sustainable trade partnerships for exporters from developing countries with Canadian and foreign buyers. TFO Canada assists Small and Medium sized enterprises (SMEs) and Trade Support Institutions (TSIs) from developing countries to access international markets through information, advice and contact services.

TFO Canada is seeking an individual to serve as a Associate/Project Manager on a trade facilitation project in Indonesia that TFO Canada is implementing on behalf of the Alliance. A detailed description for this project is in the enclosed Annex 1. The objective of the trade facilitation project is improving risk management in the import control and inspection system for fish and fishery products by the Fish Quarantine and Inspection Agency (FQIA) of the Ministry of Marine Affairs and Fisheries (MMAF) of Indonesia. It is expected that the proposed project will reduce time and costs of importing fish products because of improved risk management of control systems and import inspections. It is also expected the project will improve effectiveness of control systems and import inspections by incorporating appropriate Food Safety & Quality (FSQ) and Bio Security/Fish Disease (BS/FD) measures.

Reporting to the Program Director (based in Canada) and with support from the Canada based project management team, local and international subject matter specialists (FSQ, BS/FD, Gender, M&E) and Coordinator/Project Officer (based in Indonesia), the Associate/Project Manager will be responsible for leading the project in Indonesia which includes, but are not limited to, the following activities:

  1. Managing day-to-day project activities in Indonesia by liaising with all public and private sector project stakeholders (FQIA, fish business associations, other trade facilitation projects etc.)
  2. Leading and managing the activities of the Project Steering Committee in Indonesia
  3. Assisting in the hiring and managing of international (FSQ, BS/FD) and local (FSQ, BS/FD, Gender, Monitoring & Evaluation) experts for their roles in the 04 components of the project
  4. Ensuring that the deliverables of the 04 project components are completed within the time and budget

2. Essential Qualifications

  • Minimum 05 years of work experience in managing trade facilitation, trade promotion or related trade and development projects in Indonesia
  • Minimum 05 years of experience of managing Indonesian and international staff and consultants
  • Excellent understanding of Indonesian work culture
  • Well established network of public and private stakeholders in Indonesia and proven track record of working well with them for successful implementation of development projects
  • Excellent communications (reading, writing, speaking) skills in English
  • Good computer applications skills (MS Word, Excel, PowerPoint) and digital communication skills (Zoom, MS Teams, Google classroom, WhatsApp, Google drive etc.)
  • Strong ability to conduct primary and secondary research related to trade facilitation
  • Strong willingness and ability of working across several time zones (Indonesia, Canada, Europe, etc.)
  • Highly organized, self-starter and independent worker
  • Ability to work well in a team in-person and remotely

3. Level of effort

TFO Canada’s compensation for the Associate/Project Manager will be based on 7.5 hours per day with a maximum of 130 days as shown in the table below:

Component Level of Effort (LoE)
Component 1 (February – September 2022) 50 days
Component 2 (October 2022 – May 2023) 50 days
Component 3 (June – July 2023) 10 days
Component 4 (August – September 2023) 20 days

TFO Canada is inviting interested and qualified individuals to submit a cover letter and CV. Cover letter should include up to 3 specific examples of experience with programs/projects relevant to this position.

Deadline: Applications with the subject line “GATF Indonesia: Associate/Project Manager” should be submitted to tfocrc@tfocanada.ca no later than 04 February 2022.

Any questions/clarifications required in order to complete the application can be sent via e-mail before the deadline to mahmud.hossain@tfocanada.ca.




Project description

The trade facilitation project “Improving risk management of import control and inspection system of Fish Quarantine and Inspection Agency (FQIA) in Indonesia,” addresses the current lack of appropriate risk management in Indonesia’s import control and inspection system that does not fully consider appropriate FSQ and BS/FD measures and does not consider pre-border risk management (based on country risk and exporter performance).

The main stakeholders of the proposed project are FQIA, fish business associations (Indonesian Canned Fish Entrepreneurs Association-APIKI, AP5I- Indonesian Fishery Producers Processing and Marketing Association), Nestle Indonesia and Indonesian importers of mackerel, sardine and tuna. APIKI and AP5I are the private sector champions.

Project plan

The project has four components, which are described below:

1. Assessment of Current Status and Issuance of Revised Guidelines (January – September 2022)
Planned activities include:

  • Establish baseline of key indicators
  • Conduct field visits to market, labs, business operators, Technical Implementation Units (TIUs) and Border Inspection

Posts (BIPs)

  • Review existing legislation, guidelines and Standard Operational procedures (SOPs)
  • Review and assess existing risk management and inspection provisions/components pre-border, at border and post-border/market
  • Review gender situation in fish and fishery sector
  • Develop detailed risk management guidelines and monitoring systems for pre-border, at-border and post-border/market
  • Provide technical assistance (technical workshops and meetings) to seek feedback and consent from FQIA regarding proposed revised risk management system

The main outputs are:

  • Project initiation report
  • Assessment report of existing monitoring and control system covering FSQ and BS/FD
  • Assessment report of existing gender situation in fish and fishery sector
  • Revised guidelines and SOPs for risk management covering Food Safety & Quality (FSQ) and Biosecurity/Fish Disease (BS/FD) risks

2. Capacity Building and Awareness Raising (October 2022 – May 2023)
Planned activities include:

  • Develop training plan and manuals for improved monitoring system covering both food safety and quality, biosecurity, Risk Management/HACCP
  • Develop guidance manual on Sanitary and Phyto-Sanitary measures (SPS)
  • Provide training courses covering BSQ, BS and HACCP to FQIA staff and relevant private sector representatives
  • Conduct study visits to countries with best practices in monitoring and control system

The main outputs are:

  • Procedure manual and training material on FSQ, BS/FD, risk management/HACCP
  • Guidance document on SPS measures
  • Training, awareness raising and study visit activity reports

3. Validation of Control System in 02 Major Exporting Countries (June – July 2023)
Planned activities include:

  • Provide technical assistance to FQIA in preparation for audit visits
  • Conduct audit visit to Country 1 on its fishery products export risk monitoring/control system
  • Conduct audit visit to Country 2 on its fishery products export risk monitoring/control system
  • Establish risk profiling of import products from the audited 2 major exporting countries

The main outputs are:

  • Audit visit reports

4. Monitoring, Evaluation, and Feedback (August – September 2023)
Planned activities include:

  • Assess implementation status of revised risk management system by monitoring and evaluating FQIA work processes and interviewing fish importers and fish business operators and compare with baseline established in Component 1
  • Provide recommendations for more efficient and sustainable operationalization of the revised risk management system
    The main outputs are:
  • Assessment report of FQIA’s implementation status of revised risk management system with recommendations for any changes needed to improve its operationalization.