Request for Proposals – Provider – IT equipment in Nigeria

The Alliance is procuring IT equipment to support the Nigeria Agricultural Quarantine Service (NAQS) in transitioning to electronic exchange

Request for Proposals – Provider – IT equipment in Nigeria

Global Alliance for Trade Facilitation / World Economic Forum


1. Background

The Global Alliance for Trade Facilitation (the Alliance) is a public-private partnership for trade-led growth, supporting governments in developing and least-developed countries in implementing the World Trade Organization’s Trade Facilitation Agreement. Alliance projects cut through red tape and end costly delays at borders by bringing together governments and businesses of all sizes as equal partners to deliver targeted trade reforms.

The Alliance is led by the Center for International Private Enterprise (CIPE), the International Chamber of Commerce, and the World Economic Forum, in cooperation with Gesellschaft für Internationale Zusammenarbeit (GIZ). It is funded by the governments of the United States, Canada and Germany.

In partnership with the Islamic Centre for Development of Trade (ICDT), the Alliance through GIZ is supporting the Nigerian government in adopting the International Plant Protection Convention (IPPC) ePhyto Solution, enabling the exchange of electronic phytosanitary certificates (ePhytos) with trading partners through a central hub, quickly, accurately and at low cost.

As part of this project, the Alliance is procuring IT equipment that will be used to support the Nigeria Agricultural Quarantine Service (NAQS) in transitioning to electronic exchange. The selected supplier will deliver the required equipment to the GIZ office in Lagos.


2. Supply of Equipment

2.1 Bidder Eligibility

The Bidder eligibility requirements are defined below.

No Requirement Evidence
1 Be a registered business operating in Nigeria for a minimum of 3 years Copy of Bidder’s official registration document.
2 Possess a Tax Identification Number (TIN) Copy of Bidder’s TIN certificate
3 Have a track record of supplying and installing computer equipment to organisations within Nigeria Schedule of similar contracts completed
4 Be able to supply required equipment within 30 working days to the GIZ office in Lagos Written undertaking signed by senior manager / business owner
5 Guarantee all equipment provided for a minimum period of 1 year Guarantee document
6 Possess a Nigerian bank account capable of receiving international payments denominated in United States Dollars Bank account details


2.2 Description of Equipment

No Item Specifications Quantity
1 Laptop M2 chip. 8-core CPU with 4 performance cores and 4 efficiency cores 8-core GPU 16-core Neural Engine 100GB/s memory bandwidth (or equivalent) 3
13.6-inch (diagonal) LED-backlit display with IPS technology (min)
Min 256 SSD
1 Year Warranty (min)
Microsoft 365
Laptop bag
2 Laptop Intel i-5 processor (or equivalent) 6
13-inch screen (min)
Windows 10 Operating System (min)
Min 256 SSD
1 Year Warranty (min)
MS Office 2019: Word, Excel, Outlook (min)
Laptop bag
3 Tablets 10.1-inch Tablet 80
Android OS
4 GB RAM (min)
Storage 64 GB (min)
1 Year Warranty (min)
4 Ruggedized case Shockproof Defender Case for 10.1-inch tablet 80
5 Sim card MTN + 1 Year data subscription 80
6 Satellite internet connection 1 year subscription 1
7 Antivirus 1 year subscription (min) 9
8 External hard drives 1 TB storage (min) 2
Connectivity by USB
Plug and play
Compatible with Windows 10
Backup Software
1 year warranty (min)


3. Form of Proposal

The proposal must include sections:

  1. Establishing the bidder’s eligibility (see section 2.1 above)
  2. Detailing the compliance of the proposed equipment with the required technical
    specifications (see section 2.2 above)
  3. Indicating the cost of the equipment in United States Dollars and clearly identifying
    the tax component and all other costs payable as part of the final price.
  4. Committing to the defined delivery schedule


4. Payment Terms
Payment will be made within 30 days of delivery of all the equipment listed in section 2.2 above, upon presentation of an authorised Invoice denominated in United States Dollars. The invoice should clearly identify the value of the tax component, include the supplier’s Tax Identification and the IBAN of the Nigeria bank account to be used for payment. Payment will be made in United States Dollars.


5. Submission of Proposal
Please submit proposals in PDF format to: Laura Garrone ( with the subject line: “ePhyto Nigeria Equipment [YOURNAME]” by 11:59pm on 21/07/23. Please note that submission of a proposal in the manner described above will deem all terms and conditions of this Request for Proposals (“RFP”) to have been accepted by the Bidder and incorporated into its proposal unless specifically notified otherwise.