Recruitment – Deputy Project Coordinator

The Alliance is recruiting a Deputy Project Coordinator to support our work in Brazil.

MODERNIZATION OF INMETRO LICENSING PROCEDURES

TERMS OF REFERENCE

CONSULTING SERVICES TO HIRE A DEPUTY PROJECT COORDINATOR

1. BACKGROUND

The Global Alliance for Trade Facilitation (GATF) is a public-private delivery mechanism created to support effective implementation of the World Trade Organization’s Trade Facilitation Agreement (“TFA”) through partnerships between governments and private sector. GATF is a cooperative effort funded by the governments of the United States, Great Britain, Canada, Germany, Australia, and Denmark. The GATF Secretariat is composed of the Center for International Private Enterprise (CIPE), the International Chamber of Commerce (ICC-WBO), and the World Economic Forum (WEF), with Gesellschaft für Internationale Zusammenarbeit (GIZ) as implementing partner.

GATF is in the process of implementing a project to modernize and simplify the regulatory processes for all import operations under the purview of the National Institute of Metrology, Quality and Technology of Brazil (INMETRO).

INMETRO is Brazil’s national standards agency, whose role in international trade involves issuing import licenses for a wide array of consumer and durable goods, from automotive parts to children’s toys. The agency has seen over 35% annual growth in the demand for such licenses (therefore doubling approximately every two years), as Brazil’s economy becomes more integrated into global supply chains.

The agency, though, is struggling to meet demand for these licenses. In 2016 and 2017, importers reported delays for obtaining such licenses, often resulting in considerable disruption to border operations.

The proposed project is part of a larger effort by Brazilian trade authorities to introduce elements of risk management across government agencies at the border. As such, the project counts with ample support from key government agencies like INMETRO and Receita Federal (Customs), and leading private sector organizations like the National Confederation of Industry (CNI), the National Association of Electronics and Appliances Manufacturers (ELETROS), and the National Association of Auto Manufacturers (ANFAVEA).

The project is composed of two components:

Component 1 will focus on introducing a risk management strategy to help INMETRO analysts differentiate between low risk and high-risk applications.

Component 2 focuses on developing medium term solutions and will design new processes and upgrade INMETRO IT systems. This phase will involve four key activities: 1) reengineering INMETRO’s license processes and align them with international best practices; 2) creating a capacity building program; 3) review existing regulatory framework for potential legal constraints with an eye towards reform; and 4) conducting a full diagnostic of current IT systems used by INMETRO together with recommendations for improvement that will allow for automatic cross referencing of data and a full interoperability with Portal Unico, the new single window environment developed by the Government of Brazil. The successful integration of INMETRO’s import specific operations under Portal Unico will chart the path for other PGAs in Brazil, such as the Health Regulatory Agency, that are confronting similar bottlenecks.

To support the implementation of the project, GATF wishes to hire the services of a Deputy Project Coordinator who will work closely and cooperatively with INMETRO’s Project Coordinator to ensure the timely and adequate implementation of the project.

2. GENERAL OBJECTIVES

The objective of this consultancy is to support the INMETRO Project Coordinator to implement the project in line with the objectives, budget, and project timeline identified in the project proposal.

3. SCOPE OF WORK

Under the supervision of the Senior Trade Officer of the Global Alliance for Trade Facilitation and liaising closely with INMETRO Project Coordinator, the DPC will be responsible for the following:

  • Supporting the implementation of all day-to-day activities identified in the Project Proposal.
  • Establishing close working arrangements with an interdisciplinary team composed of experts from the public and private sectors, GATF, and individual consultants hired to implement the activities identified in the project plan.
  • Liaising with the Project Implementation Unit and Project Steering Committee on a regular basis;
  • Coordinating the flow of information between all relevant stakeholders, which is required for the effective execution of the program. Such stakeholders include but are not limited to the following: all members of the Project Implementation Unit and Project Steering Committee, and the Global Alliance for Trade Facilitation;
  • Identifying, collecting and sharing lessons learned with relevant stakeholders;
  • Any other tasks related to this project as coordinated between INMETRO and the GATF.

4. SPECIFIC ACTIVITIES

It is expected that the consultant will conduct, as a minimum, the following activities:

  • Update and manage the project plan using MS Project software.
  • Arrange consultations with the private sector throughout the execution of the project.
  • Provide technical and logistical support to any individual consultant or consulting firm hired during the implementation of the project.
  • Prepare monthly and quarterly progress reports highlighting the activities conducted, challenges faced, propose solutions, and monthly and quarterly objectives.
  • Support the development of terms of reference for the activities identified in the project plan.
  • Prepare, maintain and follow up on meeting minutes.
  • Participate in evaluation committees to evaluate technical and financial proposals as needed.
  • Co-lead project review exercises designed to adjust, organize and streamline project procedures/schedules/plans, highlighting the activities that will impact on project implementation.
  • Monitor progress on all deliverables and outputs identified in the project.
  • Ensure effective coordination between INMETRO, private sector representatives from ELETROS and ANFAVEA, the Global Alliance team, and any individual consultant and consulting firm hired during the implementation of the project.
  • Participate in regular project evaluation and review meetings to identify current and future bottlenecks/challenges/risks and to develop and initiate resolutions.
  • Document all changes requested to project scope, schedule, and budget.
  • Translate brief documents from English to Portuguese and vice versa as needed.

5. DURATION OF ASSIGNMENT

The duration of the contract is one (1) year full time with the possibility to extend for an additional 6 months depending on performance and project status. Expected start date: November 2018.

6. REPORTING ARRANGEMENTS

The selected candidate will report to the Senior Trade Officer of the Global Alliance for Trade Facilitation. The candidate will work closely and daily with the Project Coordinator at INMETRO.

7. ADMINISTRATIVE AND LOGISTICAL ARRANGEMENTS

  • Office accommodation will be provided at INMETRO headquarters in Rio de Janeiro, Brazil.
  • Although position does not require a significant amount of travel, the candidate will be required to attend meetings and provide support for out-of-office events on occasion. All work-related traveling expenses outside of Rio de Janeiro will be funded by the GATF.

8. DELIVERABLES AND PAYMENT SCHEDULE

For the performance of duties outlined in this Terms of Reference, the consultant will be paid monthly.

9. TECHNICAL PROFILE OF CANDIDATE

Qualifications

  • Bachelor’s degree in engineering, social sciences, or information technology required; Master’s degree preferred.

Knowledge/Experience

  • At least 5 years of experience working in a project-oriented organization or managing a variety of modernization projects required.
  • Demonstrated experience working for government agencies in Brazil is a plus.
  • Demonstrated experience managing IT projects.
  • Sound working knowledge of project management techniques, tools and software.
  • Proficient in Microsoft Office Suite, including Microsoft Project or similar required
  • Experience working both independently and in a team-oriented, collaborative environment is essential.
  • Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
  • Reacts to project adjustments and alterations promptly and efficiently.
  • Must be able to work with little supervision, be detail-oriented and able to organize multiple priorities.
  • Excellent written and oral communication skills in Portuguese and English.

Additional qualifications preferred:

  • Strategic and proactive thinking and planning capacity
  • Strong management and leadership skills
  • Problem solving capacity, mediation and facilitation skills
  • Reliability as a team player
  • Ability to work in a multicultural context
  • Strong IT skills
  • Dynamism and enthusiasm

10. APPLICATION

If interested, please send your updated CV and cover letter in English to: Agarcia@cipe.org and lhall@cipe.org with the Subject Line: “DPC position-Your Last Name”. No phone calls please. Only candidates selected for an interview will be contacted.

Applicants must be legally able to work in Brazil and based in Rio de Janeiro or willing to relocate from other cities of Brazil to Rio de Janeiro.

CIPE is an Equal Opportunity Employer.